Scan & Validate: Smarter Asset Audits, Real-Time Accuracy
Mobile-first fixed asset management software for education, healthcare, and government organizations.
Trusted by Leading Organizations
Trusted by Government, Education, and Enterprise Leaders
Ready to Simplify Your Next Audit?
Manual audits and outdated asset tracking systems waste time, strain staff, and increase compliance risks. Spreadsheets and paper-based processes simply can’t keep up with the growing complexity of fixed asset management.
Scan & Validate is more than just a mobile app — it’s a full-service inventory management platform designed to save time, reduce errors, and ensure compliance.
Why Choose Scan & Validate?
Features That Matter
Mobile Asset Audits
Scan and manage assets anywhere with ease.
Perform complete inventory audits in the field using any iOS or Android device. Capture barcodes, edit asset details, and sync updates instantly — even offline.
Real-Time Sync
Stay aligned with live, accurate data.
Every 30 seconds, Scan & Validate automatically syncs your inventory data across devices and systems, ensuring your records are always current and consistent.
Data Accuracy & Compliance
Trust your data, simplify your audits.
With built-in validation rules, approval processes, and tiered user access, your asset records remain secure, reliable, and fully traceable for audit compliance.
Configurable Reporting
Generate reports that match your needs.
Quickly create custom, audit-ready reports to analyze asset data by department, location, or custodian. Turn insights into decisions with flexible filters and export options.
Seamless ERP Integration
Connect effortlessly with your existing systems.
Scan & Validate integrates with major platforms like Workday, SAP, Oracle, Peoplesoft, Banner, and ServiceNow — eliminating data silos and reducing manual entry.
Custom Setup
Built to reflect your organization’s structure.
Easily configure department hierarchies, custodial assignments, and workflows to match how your teams actually work, ensuring smooth adoption and clear accountability.
How It
Works
1. Set Up & Integrate
Connect to your ERP and sync your data.
2. Scan Assets
Capture data in the field — online or offline.
3. Edit & Sync
Make changes instantly, auto-synced to the cloud.
4. Run Reports
Create tailored compliance and audit reports.
5. Reconcile & Finalize
Close out with complete, compliant inventory records.
Simple, transparent pricing
Our tiered pricing offers scalable solutions with unlimited users and robust support, from essential starters to comprehensive enterprise options tailored to your validation needs.
Starter
Basic Plan
$1,500
Assets 250
Mobile Devices 1
- 1 System Admin
- Unlimited Users
- 2 Imports
- Support -Knowledge Base (a centralized information repository) and in-system help (provides real-time guidance and education within the software)
Professional
Basic Plan
$3,500
Assets 1500
Mobile Devices 2
- 1 System Admin
- Unlimited Users
- 3 Imports
- Support -Knowledge Base (a centralized information repository) and in-system help (provides real-time guidance and education within the software)
- On-Boarding Training – 1 hr (Virtual Teams)
Enterprise
Contact our sales team to discuss a customised enterprise plan.
Proven Inventory Reconciliation Software
Scan & Validate goes beyond basic scanning to deliver a complete inventory reconciliation solution. By automating asset audits, data validation, and reporting, your organization saves time, eliminates manual errors, and ensures total accuracy across every location — all while staying audit-ready and compliant.
Case Studies
Real-World Results
North Carolina Surplus turned to Recoup, adopting Recoup Ops, Bid, and Point of Sale to transform their surplus property program.
- Ops streamlined inventory management, making intake and redistribution more efficient.
- Bid enabled transparent, user-friendly online auctions for vehicles and other high-value items.
- Recoup Point of Sale simplified in-store transactions, helping staff handle ~50 daily transactions seamlessly.
$35,000
in average daily sales in May
$20+ million
returned annually to the state’s general fund
Transparent
customer experience, both in-store and online
With AssetMaxx in place, Butte-Glenn Community College has built a culture of accountability and asset stewardship.
- Streamlined audits: BGCC now boasts a 20+ year track record of passing audits without a single negative finding.
- Smarter resource use: A formal surplus equipment process ensures that underutilized resources are transferred to programs that need them.
- Student impact: By tracking useful life and budgeting accordingly, students have access to modern, industry-standard equipment, supporting better educational outcomes.
100%
pass rate for district and bond construction audits
20+ years
of passing audits with no negative findings
Communication
has remained aligned throughout departments
What Our Customers Say
The clone asset function was a game changer. Errors dropped tremendously, and the fatigue of repetitive data entry disappeared.
Jose Llamas
Facilities Planning & Management Lead, Butte-Glenn Community College
The customer service that I receive from AssetMaxx is amazingly friendly, quick, and professional.
DeeDee Adkins
Inventory Control, AL Department of Labor
My issue was remedied really quickly and the staff member was super kind and helpful.
Alex Seyler
Payroll/Acct Supervisor, Williamsport Area School District
Frequently Asked Questions
FAQs
What is Scan & Validate?
Scan & Validate is a mobile-first fixed asset management software that streamlines asset audits, reconciliation, and compliance reporting. It helps organizations in education, healthcare, and government eliminate manual spreadsheets and maintain accurate, audit-ready records.
How does Scan & Validate improve inventory audits?
The platform automates the scanning, editing, and syncing of assets. Staff can scan assets in the field using mobile devices, and changes sync in real time. This reduces manual data entry, speeds up audits, and improves accuracy.
What devices can I use with Scan & Validate?
Scan & Validate works with iOS and Android devices (current versions and up to two versions back). The app supports both online and offline use, syncing automatically every 30 seconds when connected to WiFi.
How does Scan & Validate ensure data accuracy and compliance?
The system enforces validation rules, tiered user access, and automated data backups. Combined with audit-ready reporting, this ensures your organization stays compliant with internal policies and external regulations.
Can Scan & Validate integrate with our ERP or financial system?
Yes. Scan & Validate integrates seamlessly with major ERP platforms such as Workday, SAP, Oracle Financials, Peoplesoft, Banner, Service Now, and more. This ensures asset data flows directly into your existing systems.
How customizable are the reports?
Reports can be tailored to your organizational needs. Users can generate audit-ready summaries, detailed reconciliation reports, or ad-hoc views to support strategic planning and compliance audits.
Who typically uses Scan & Validate?
Common users include:
- Universities and schools conducting large-scale campus audits
- Hospitals and healthcare systems managing critical medical equipment
- Government agencies ensuring transparency and compliance in asset tracking
How much does Scan & Validate cost?
Pricing starts at $1,500/year for the Starter plan, with Professional and Enterprise tiers available for larger organizations. All plans include unlimited users, mobile compatibility, and core support, making it a scalable and affordable asset tracking solution.
Insights & Best Practices
Our Blog
Ready to Simplify Your
Next Audit?
Discover why education, government, and healthcare organizations trust Scan & Validate
to deliver accurate, compliant, and efficient asset tracking solutions.