AssetMaxx: Fixed Asset Management Made Clear
Track every asset. Eliminate guesswork. Empower better decisions.
AssetMaxx is modern fixed asset management software that centralizes records, streamlines workflows, and gives finance, facilities, and IT teams one reliable source of truth—from acquisition to retirement.
Trusted by Leading Organizations
Trusted by Government, Education, and Enterprise Leaders
What Is AssetMaxx?
AssetMaxx is your centralized fixed asset system of record. Built by asset management professionals, it replaces scattered spreadsheets and complex ERP customizations with a nimble platform that’s easy to adopt, simple to govern, and powerful enough to scale across departments and locations.
AssetMaxx is the name of one of our core products and also the new name of our company, so bear with us while we create a new name for the product!
AssetMaxx is perfect for: Higher Ed, K-12, State & Local Government, Healthcare & Research, Facilities & IT.
Why Teams Choose AssetMaxx
How AssetMaxx Fits Your Lifecycle
1. Acquire
Create or import assets with the right metadata from day one—supplier, cost, fund, location, and owner.
2. Use & Maintain
Track condition, custody, and moves. Attach documents and capture changes as they happen.
3. Verify
Push inventories to the field with Scan & Validate for quick, accurate audits—online or offline.
4. Optimize
See what’s underutilized, reaching end-of-life, or due for replacement; plan budgets with confidence.
5. Retire
Dispose or reassign in one click—with a complete trail. Hand off to Recoup for resale, donation, or redistribution.
Integrations
AssetMaxx connects with the systems you already use, including:
Case Studies
Real-World Results
North Carolina Surplus turned to Recoup, adopting Recoup Ops, Bid, and Point of Sale to transform their surplus property program.
- Ops streamlined inventory management, making intake and redistribution more efficient.
- Bid enabled transparent, user-friendly online auctions for vehicles and other high-value items.
- Recoup Point of Sale simplified in-store transactions, helping staff handle ~50 daily transactions seamlessly.
$35,000
in average daily sales in May
$20+ million
returned annually to the state’s general fund
Transparent
customer experience, both in-store and online
With AssetMaxx in place, Butte-Glenn Community College has built a culture of accountability and asset stewardship.
- Streamlined audits: BGCC now boasts a 20+ year track record of passing audits without a single negative finding.
- Smarter resource use: A formal surplus equipment process ensures that underutilized resources are transferred to programs that need them.
- Student impact: By tracking useful life and budgeting accordingly, students have access to modern, industry-standard equipment, supporting better educational outcomes.
100%
pass rate for district and bond construction audits
20+ years
of passing audits with no negative findings
Communication
has remained aligned throughout departments
What Our Customers Say
The clone asset function was a game changer. Errors dropped tremendously, and the fatigue of repetitive data entry disappeared.
Jose Llamas
Facilities Planning & Management Lead, Butte-Glenn Community College
The customer service that I receive from AssetMaxx is amazingly friendly, quick, and professional.
DeeDee Adkins
Inventory Control, AL Department of Labor
My issue was remedied really quickly and the staff member was super kind and helpful.
Alex Seyler
Payroll/Acct Supervisor, Williamsport Area School District
Frequently Asked Questions
FAQs
Is AssetMaxx only for capital assets?
No—AssetMaxx supports both capital and non-capital assets, giving you one system to track everything your organization owns, from high-value equipment to day-to-day operational items.
Can AssetMaxx support our existing approval process?
Yes. AssetMaxx lets you configure workflows, approvers, and notifications to match your internal policies. Automated audit trails ensure every change is logged and reportable.
How does AssetMaxx work with field audits?
AssetMaxx connects directly with Scan & Validate, our mobile inventory app, so staff can scan barcodes or RFID tags in the field (online or offline) and reconcile instantly against Axis records.
Can we export data to our ERP?
Yes. AssetMaxx integrates with major ERPs such as Workday, SAP, Oracle, PeopleSoft, and Banner. Bulk import/export tools and APIs make data exchange flexible and reliable.
How quickly can we get started?
Most organizations begin by importing existing data into Axis and setting up basic workflows. From there, you can expand into field audits and surplus management with minimal disruption.
Does AssetMaxx support attachments like invoices or warranties?
Yes. Each asset record can include supporting documents such as invoices, warranty PDFs, or photos. This makes audits and lifecycle management easier and more transparent.
Can we customize fields to match our reporting needs?
Absolutely. Axis supports custom fields and tags so you can align the system with your internal taxonomy—whether that’s department codes, funding sources, or grant IDs.
How do reports work in AssetMaxx?
AssetMaxx includes both scheduled and ad-hoc reporting. You can create custom templates for recurring compliance needs, export reports in multiple formats (CSV, XLSX, PDF), and filter data for quick insights.
Insights & Best Practices
Our Blog
Ready to See
AssetMaxx?
AssetMaxx gives your organization a modern, lightweight fixed asset management system
that’s easy to use and built for real-world control.
Get a live demo tailored to your workflows.