Recoup: Surplus Asset Management for Government and Education
Streamline surplus, optimize disposition, and ensure compliance with powerful asset tracking tools.
Trusted by Leading Organizations
Trusted by Government, Education, and Enterprise Leaders
The Future of Surplus Asset Management
Recoup is the industry’s leading surplus asset management platform, built to help government agencies, universities, and public organizations track, redistribute, and dispose of surplus property with full accountability.
With modules for active assets, surplus disposition, online auctions, donation tracking, and done management, Recoup turns what was once a manual, error-prone process into a streamlined, automated, and transparent system.
Why Choose Recoup?
Explore Recoup’s Modules
Active Assets
Streamlined government asset tracking and redistribution.
Transform how you manage assets in use across your organization.
- Centralized government asset tracking from acquisition to surplus
- Real-time visibility into asset status and location
- Automated notifications to reduce lost or unaccounted assets
- Powerful reporting tools for audit-ready compliance
- Support for sustainability and reuse before new purchases
Active Assets ensures every property is accounted for and used effectively, helping organizations maximize the value of what they already own.
Ops
Automate receiving, transfers, and approvals for faster surplus workflows.
Automate the core processes of surplus asset management.
- Replace paper-based tasks with digital workflows
- Online forms and routed approvals for faster processing
- Real-time surplus inventory updates across departments
- System-wide audit trails for compliance confidence
- Configurable workflows to match your policies
With Ops, your surplus program runs like a well-orchestrated machine, cutting bottlenecks and saving staff time.
Promote
Publicly advertise available surplus in real time.
Give your surplus assets visibility and recover more value.
- Real-time advertising of available property online
- Automatic updates when items are sold or removed
- Integrated with Recoup Ops for zero manual effort
- Transparent listings to ensure fair access
- Supports sustainability by encouraging reuse of existing resources
Promote turns surplus into opportunity by making your assets visible, accessible, and easy to claim.
Buy
Enable online surplus sales with instant inventory updates.
Simplify and modernize surplus sales with integrated asset disposition software.
- Manage online sales directly, without spreadsheets or third-party tools
- Real-time updates ensure items can’t be double-sold
- E-commerce style experience for surplus property buyers
- Pricing and compliance controls built in
- Designed to maximize surplus ROI while cutting manual effort
Buy makes surplus property sales a reliable revenue stream while ensuring compliance and efficiency.
SASP
Federal Surplus program management with built-in compliance.
Purpose-built for managing State Agency for Surplus Property (SASP) programs.
- Full alignment with GSA Federal Surplus Property Program rules
- Automated compliance workflows and utilization tracking
- Donation coordination with audit-ready reporting
- Reduce errors with digital forms and centralized records
- Transparent processes for schools, nonprofits, and public agencies
SASP helps agencies manage federal surplus with efficiency, accountability, and confidence.
Donee Portal
Manage nonprofit and public agency eligibility and donations.
Simplify donee eligibility and participation in federal surplus programs.
- Online applications, renewals, and appeals in one place
- Digital storage of all required documents for compliance
- Automated review and approval workflows
- Real-time status tracking for organizations and admins
- Transparent experience for donees, less admin burden for staff
The Donee Portal ensures surplus redistribution is fair, compliant, and easy to manage.
Industry-Specific
Asset Management
Expertise
Higher Education
Keep campus inventories accurate and audit-ready with fixed asset management software designed for universities.
State Government
Meet compliance mandates with robust asset tracking solutions.
K–12 Education
Track and manage school district assets with ease.
Local Government
Streamline municipal asset oversight.
Industrial
Manage heavy-duty assets across mining, power generation, and more.
Proven Asset Disposition Software
Recoup goes beyond simple tracking to deliver a full asset disposition software suite. By automating surplus sales, donations, and transfers, your organization saves time, reduces manual work, and ensures maximum return on surplus assets — all while maintaining complete compliance.
Case Studies
Real-World Results
North Carolina Surplus turned to Recoup, adopting Recoup Ops, Bid, and Point of Sale to transform their surplus property program.
- Ops streamlined inventory management, making intake and redistribution more efficient.
- Bid enabled transparent, user-friendly online auctions for vehicles and other high-value items.
- Recoup Point of Sale simplified in-store transactions, helping staff handle ~50 daily transactions seamlessly.
$35,000
in average daily sales in May
$20+ million
returned annually to the state’s general fund
Transparent
customer experience, both in-store and online
With AssetMaxx in place, Butte-Glenn Community College has built a culture of accountability and asset stewardship.
- Streamlined audits: BGCC now boasts a 20+ year track record of passing audits without a single negative finding.
- Smarter resource use: A formal surplus equipment process ensures that underutilized resources are transferred to programs that need them.
- Student impact: By tracking useful life and budgeting accordingly, students have access to modern, industry-standard equipment, supporting better educational outcomes.
100%
pass rate for district and bond construction audits
20+ years
of passing audits with no negative findings
Communication
has remained aligned throughout departments
What Our Customers Say
The clone asset function was a game changer. Errors dropped tremendously, and the fatigue of repetitive data entry disappeared.
Jose Llamas
Facilities Planning & Management Lead, Butte-Glenn Community College
The customer service that I receive from AssetMaxx is amazingly friendly, quick, and professional.
DeeDee Adkins
Inventory Control, AL Department of Labor
My issue was remedied really quickly and the staff member was super kind and helpful.
Alex Seyler
Payroll/Acct Supervisor, Williamsport Area School District
Frequently Asked Questions
FAQs
What is Recoup and who is it designed for?
Recoup is a surplus asset management platform built for government agencies, higher education institutions, nonprofits, and state surplus programs. It helps organizations track, redistribute, sell, and dispose of surplus assets while ensuring compliance with regulatory requirements.
How does Recoup help with government asset tracking?
Recoup provides real-time tracking of assets across their entire lifecycle — from acquisition to surplus to disposition. Audit trails, automated reporting, and configurable workflows ensure compliance with government standards.
What makes Recoup different from other asset disposition software?
Unlike generic systems, Recoup is purpose-built for public sector surplus management. It includes specialized modules for auctions, donation programs, state surplus agencies (SASP), and donee management, making it a complete cradle-to-grave solution.
Can Recoup handle online surplus sales and auctions?
Yes. Recoup includes dedicated modules like Recoup Buy for real-time sales and Recoup Bid for online auctions. These tools maximize revenue recovery while providing a transparent and user-friendly experience for buyers.
How does Recoup support compliance and audit readiness?
Every transaction in Recoup is logged and tied to a clear audit trail. Automated compliance reporting ensures alignment with state and federal requirements, reducing audit preparation time and minimizing risk.
What are the main modules included in Recoup?
Recoup includes:
- Active Assets for tracking and redistribution
- Ops for automating surplus processes
- Promote for online advertising of available inventory
- Buy for surplus sales
- SASP for managing state surplus programs
- Donee Portal for managing nonprofit and agency eligibility
How does Recoup integrate with existing systems?
Recoup integrates with leading ERP and financial systems, ensuring that surplus transactions and inventory data flow seamlessly into your existing workflows without duplicate entry.
What results can organizations expect with Recoup?
Customers like North Carolina Surplus have returned over $20M annually to their state budget using Recoup.
Insights & Best Practices
Our Blog
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Surplus Asset Management?
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government asset tracking and asset disposition software.